Job Opportunity: Board Liason, The California Wellness Foundation

Friday, September 13, 2019

The California Wellness Foundation is seeking a Board Liaison to work closely with the Board of Directors ("Board"), Board Committees, Advisory Bodies and the President/CEO (to whom it directly reports), ensuring that all governance matters are handled smoothly and effectively. This role offers an excellent opportunity to participate in the operations and governance of a major private foundation. The Board Liaison serves as the primary point of contact for the eleven-member Board and will support Board and the Executive Management Committee (EMC) as a strategic thinker and project manager.  Will be responsible for design and implementation of four annual Board meetings, at least eleven Committee meetings annually and other events as needed, ensuring that objectives are clear and the Board and President are well prepared.  As a corporate officer, the Board Liaison has high visibility to the President/CEO, the Board, the EMC, Board Secretary, and Legal Counsel.  Will attend to sensitive matters, decision-making processes, and documentation of outcomes in support of Board activities.  The role has a strategic focus and regularly exercises considerable discretion and independent judgment in the performance of duties. Additionally, this position will spend about one-third of its time supporting the CEO as back-up to her Executive Assistant.  



  • Actively participates in coordinating the orientation of new Board Members, officers and Committee Chairs.
  • Signs required Board and Committee materials as a corporate officer of the Foundation
  • Ensures the timely preparation, publishing and distribution of materials (e.g. requests, agenda, schedules, grant docket, notices, resolutions, etc.) for the Board and Board Committee meetings, utilizing Diligent. Coordinates with other departments to provide approved content.
  • Works with the Board and EMC to review policies. Works with staff, legal counsel and Board committee chairs to prepare required documents relating to the effective operations of Board and Committee meetings. Composes and/or records resolutions, charter revisions and bylaw revisions in coordination with legal counsel.  Tracks documents prepared or reviewed by legal counsel.
  • Organizes, maintains, tracks and safeguards all files related to the Board and the Foundation’s governance, including, but not limited to, Board meeting and Committee minutes, litigation, resolutions, ordinances, agenda, historical board information, approved policies and activities, in accordance with bylaws, procedures and record retention policies. Ensures these materials are available internally and externally as appropriate.
  • Conducts research and analyzes documents and prepares recommendations related to Board and Executive office activities. Initiates changes to Board of Director policies, procedures and the Board Manual as required or requested.
  • Supports research on best practices in philanthropic governance.

Board Support

  • Oversees the Board and Board Committee calendars; helps determine and plan the frequency of meetings. Manages complex calendars and coordinates travel arrangements, logistics for meetings, conferences, retreats and site visits for Board members. Takes notes and summarizes key points discussed at these events.
  • Oversees the preparation of expense reports for Board members and approves them in accordance with policy.
  • Attends and schedules telephone calls and Board meetings, as required or requested, and records and approves official minutes, items discussed, and decisions made. Oversees logistics and materials, prescreens and relays incoming calls and messages.  
  • Oversees contractors, vendors and consultants supporting a wide range of Board activities.
  • Plans and manages events and logistics for Board-related events, including the annual Board retreat, venue, meals, travel, etc.
  • Coordinates internal and external presentations and speakers for Board-related events.
  • Analyzes and tracks information and follow-up items utilizing various databases and spreadsheets; generates applicable reports and documents.

Executive Administration

  • Coordinates with the Executive Assistant to the CEO, building a strong team in the executive office.
  • Operates with a clear understanding of the breadth of projects within the President’s purview.
  • Manages the correspondence between the President/CEO, Board and other parties including EMC and staff.
  • Processes grantmaking related to proposed Presidential grants and monitors related inquiries.
  • Drafts internal memos on behalf of the President and prepares external meeting reports.
  • Helps the President develop, manage, and track the organizational capacity plan for strategic direction, assembling various dashboards and analyses and coordinating the foundation-wide goals process.
  • Works on strategic initiatives with the EMC to codify quarterly planning and operationalize long term vision for improved coordination across all departments.
  • Ensures alignment among stakeholders and helps problem-solve and create engagement, cooperation and hospitality around cross-program and special projects.
  •  Maintains a cooperative working relationship with Board, President/CEO, Foundation staff, Grantees, and members of the public. 

CANDIDATE PROFILE - Key Competencies/Work Experience

  • 5+ years’ professional experience in one or more of the following functional areas:
    • Executive officer/Board of Directors support
    • Program administration and/or project management
    • Operations or governance of nonprofit organizations
    • Major event planning and coordination
  • Highly developed personal interaction/communications skills (written and verbal).
  • Results/action-oriented work style; strong strategic, analytical, planning and problem-solving skills; able to successfully navigate within varying degrees of ambiguity in a fast-paced environment.
  • Highly proficient with office technology and a variety of business applications.
  • Unquestionable personal code of ethics, integrity, and trust; ability to handle highly confidential information.
  • Intuitive mindset, creative aptitude, and effective use of discretion and independent judgment; able to look beyond the assigned task and consider tangential and collateral connections, problems, opportunities and possibilities.
  • Ability to travel periodically throughout the year to our Oakland office, to visit sites for the annual Board retreat, and to convenings. Travel is typically within the state of California.


Please upload your resume and letter of interest at this link.

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